Olympia Indivisible Steering Committee (OISC) Charter
May 1, 2017-V1; Revised May, 2019-V2
Guiding Principles:
The Steering Committee will model the Olympia Indivisible (OI) principles of truth, fairness, inclusivity, and tolerance.
Purpose:
Mandate:
Membership:
Meetings:
Reporting to OI Membership:
Guiding Principles:
The Steering Committee will model the Olympia Indivisible (OI) principles of truth, fairness, inclusivity, and tolerance.
Purpose:
- Promotes coordination and cooperation within the membership of OI;
- Provides representation for members;
- Acts as the final decision making body for OI’s culture and its political, legal, organizational, technical, financial, and media issues. Considers the impact of decisions on members, teams and other stakeholders ;
- Works to ensure that OI does everything within its means to fulfill its mission;
- Works to ensure that OI keeps its principles and values at the forefront in all forms of communication.
Mandate:
- Develops and monitors organizational direction and structure;
- Supports communication and cooperation among teams;
- Solicits input from and communicates with OI membership;
- Empowers teams and membership to act with creativity and independence;
- Makes decisions about the operations and finances of OI. When making decisions for the organization, fairly weighs all requests and acts impartially to do the most good with available resources.
Membership:
- The Steering Committee membership consists of a representative from four of the original (or reconfigured) Operational teams and its two cofounders.
- The Operational teams are Action, Coalitions/Networking, Membership, Comms/Tech.
- The Steering Committee is open to expand membership by adding one or more team leads from the Governmental, Electoral or Issues teams. The SC team composition will be evaluated at least annually.
Meetings:
- The Steering Committee will meet every two weeks;
- If a member cannot attend, they will notify the chair and may appoint a team member to attend in their place;
- Without a quorum (four members present) no votes will be held;
- In order for a vote to pass, a simple majority of members present must vote in favor of the item;
- Each member of the Steering Committee will be responsible for chairing the meetings, on a rotating basis, for an assigned month.
- The chairing rotation will be alphabetical by committee name; Action, Coalitions/Networking, Comms/Tech, Membership and SCL.
- An agenda for each meeting will be created and circulated in advance by the chair for the upcoming meeting;
- Suggestions for agenda items will be accepted from OI members, using a form on the OI website which will link to the emails of all members of the Steering Committee;
- There will be a note taker and a timekeeper for each meeting. These responsibilities will be done on a rotating basis;
- At each meeting there will be a financial report from the Treasurer; brief written reports from an Operational Team or other may be included in the Addendum to each Agenda. However, the SC will predominantly rely on the bi-weekly team updates to be completed by team leads and shared with SC and all team leads.
- All expenditures over $30 must be presented to the Steering Committee for approval prior to purchase.
Reporting to OI Membership:
- The Steering Committee Charter and meeting schedule will be posted to the OI calendar.
- Final minutes from the Steering Committee meetings will be shared with the OI membership upon request, but not the general public. OI membership comments on the minutes are encouraged.
