Olympia Indivisible Steering Committee (OISC) Charter​

May 1, 2017
 
Guiding Principles:
The Steering Committee will model the Olympia Indivisible (OI) principles of truth, fairness, inclusivity, and tolerance.
 
Purpose: 

• Promotes coordination and cooperation within the membership of OI;
• Provides representation for members;
• Acts as the final decision making body for OI’s culture and its political, legal, organizational, technical, financial, and media issues. Considers the impact of decisions on members, teams and other stakeholders ;
• Works to ensure that OI does everything within its means to fulfill its mission;
• Works to ensure that OI keeps its principles and values at the forefront in all forms of communication.

   
Mandate:

• Develops and monitors organizational direction and structure;
• Supports communication and cooperation among teams;
• Solicits input from and communicates with OI membership;
• Empowers teams and membership to act with creativity and independence;
• Makes decisions about the operations and finances of OI. When making decisions for the organization, fairly weighs all requests and acts impartially to do the most good with available resources.

 
Membership:

• The Steering Committee membership consists of a representative from each of OI’s work teams and its two cofounders.
• The work teams are Action, Indivisible-to-Indivisible, Membership, MoC Events, News Media, Research, and Tech.
• The Steering Committee will revisit the composition of its own membership annually or as needed.

    
Meetings:

• The Steering Committee will meet every two weeks;
• If a member cannot attend, they will notify the chair and appoint a team member to attend in their place;
• Without a quorum (five members present) no votes can be held;
• In order for a vote to pass, a simple majority of members present must vote in favor of the item;
• Each member of the Steering Committee will be responsible for chairing two consecutive meetings on a rotating basis;
• The chairing rotation will be alphabetical by committee name;
• An agenda for each meeting will be created and circulated in advance by the chair for the upcoming meeting;
• Suggestions for agenda items will be accepted from OI members, using a form on the OI website which will link to the emails of all members of the Steering Committee;
• There will be a note taker and a timekeeper for each meeting. These responsibilities will be done on a rotating basis;
• The note taker will be the member who is in rotation to chair next;
• The timekeeper will be the member who just chaired;
• At each meeting there will be a financial report from the Treasurer and a brief report from each work team;
• All expenditures over $30 must be presented to the Steering Committee for approval prior to purchase.

    
Reporting to OI Membership:

• The Steering Committee purpose, mandate, membership, and meeting schedule will be posted to the OI website.​
• Minutes and agendas are available, to OI members upon request, by contacting the Steering Committee.